Administrative Assistant

Job Vacancy

Location: Tirana, Albania
Application Deadline: January 15, 2025

ASCENDISMED International is seeking a highly motivated Administrative Assistant to join our team in the Albania office, located in Tirana. This role involves managing and executing administrative support activities for ASCENDISMED operations in Albania. Reporting directly to the Country Director, the successful candidate will work closely with clients’ representatives, ASCENDISMED medical teams, and the finance department to ensure seamless operations. The Administrative Assistant will also oversee procurement functions to guarantee cost-efficient use of resources.

Key Responsibilities:

  • Administer day-to-day office activities to ensure productive and efficient operations.
  • Facilitate resource management, administrative procedures, and documentation.
  • Serve as the primary administrative contact and liaison with other individuals and institutions on operational matters.
  • Supervise ASCENDISMED coordinators to ensure timely and smooth handling of patient requests.
  • Identify potential vendors, develop product specifications, solicit bids, and prepare bid analyses and final recommendations with the procurement committee.
  • Collaborate with the Chief Finance Officer and suppliers to manage invoices efficiently.
  • Ensure goods and services are delivered satisfactorily according to specifications and billing is accurate and timely.
  • Maintain an organized and accessible filing system for all procurement documents.
  • Handle additional administrative tasks assigned by the Country Director to support operational efficiency.

Qualifications and Skills:

  • A bachelor’s degree in business administration or a related field is preferred.
  • At least three years of prior experience in a similar role is required.
  • Strong interpersonal and communication skills.
  • Excellent proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
  • Skills in database management, spreadsheet handling, and presentation software.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.
  • Strong problem-solving, decision-making, and organizational skills.
  • Ability to foster a cooperative and collaborative work environment.
  • Knowledge of office management principles and procedures.
  • Excellent command of the English language, both written and spoken.

Employment Type:

  • This is a full-time position based in Tirana, Albania.

Why Join ASCENDISMED International?

We value professionalism, collaboration, and excellence. As part of our team, you’ll contribute to impactful operations in the medical field while enjoying opportunities for professional growth.

Application Instructions:

Interested candidates should submit their CV/Resume to info@ascendismed.org by January 15, 2025. Please include “Administrative Assistant Application” in the email subject line.

ASCENDISMED International is committed to fostering a diverse and inclusive workplace. We encourage applications from qualified individuals regardless of race, gender, religion, or disability status